Employer Policy

Overview and Definition

You can post jobs/internships and search our student/alumni resume database using the CDC's job posting website ORCA, the Online Resource for Career Advancement. Recruiting activities include, but are not limited to: on-campus recruitment, group information sessions, information tables, and job fairs. The CDC offers assistance to employers in accordance with the Principles of Professional Practice for Career Services and Employment Professionals outlined by the National Association of Colleges and Employers (NACE) and employers are expected to act in accordance with the principles.

Job Postings

The CDC will post employment opportunities for organizations that provide complete contact and job/internship information. If information is omitted, then the CDC reserves the right not to post opportunities with an organization. Private residence/in-home & child care employers see below. Organizations must provide the following information:

  1. Organization name
  2. First/last name and job title of contact person
  3. Organization email address (Personal email addresses will not be accepted unless pre-approved by CDC staff.)
  4. Full mailing address
  5. Telephone number
  6. Website address
  7. Description of organization
  8. Job title
  9. Job description
  10. Skills and experience required
  11. Location of position

If the above information is not provided, the CDC will contact you for additional information and then determine the appropriateness of the opportunity.

ORCA (Online Resource for Career Advancement) Job Posting System

  1. Access to student/alumni resume books on ORCA is to be utilized for employment purposes only.
  2. ORCA is not a source for posting of training or post graduate education and teach/study/intern abroad programs.

Private Residence/In-Home & Childcare Employers

To help students find part-time employment, the CDC invites families to post childcare, tutoring and other appropriate in home/private residence positions on ORCA. Please note that Buffalo State College reserves the right to determine the suitability and appropriateness of these types of positions offered to Buffalo State students.

Although the CDC cannot guarantee that you will receive applicants for the position, we do however have students who are interested in childcare opportunities. Posting your opportunity is the best way to reach out to potential candidates. Some criteria that may encourage a positive student response may be salary, flexibility in scheduling, use of a car/ease of commute or other perks.

Tips for Posting Jobs on ORCA:

On the Employer Registration Page

  • For Industry select In-Home/Private Residence
  • For Organization Name you can put: "Last Name" Family, ex. Smith Family
  • You do not need to include an Organization Description on the registration page.
  • To make your address confidential, you will need to select "yes" to Hide Contact Information to Student in your personal profile under the account tab.

On the Job Posting Form

  • Include as detailed a description as you can.
  • If you do not require that the student have their own transportation, state that in your description. You may receive more applicants if students do not need their own car. You may want to include if there is a bus route near your home.
  • Include salary if you can.
  • Include hours/days needed. If you are flexible with hours, state that in the posting.
  • Address will be kept confidential, but you may want to include the town/area to give students a general idea.
  • You cannot include gender as a requirement or a preference in a posting unless permitted by law.

Internships

Recent lawsuits regarding unpaid internships may determine how you post the internship. We encourage you to consult the US Fair Labor Standards Act (FLSA) as well as the National Association of Colleges and Employers (NACE) guidelines on internships.

  • Unpaid Internships

    For-profit organizations are asked to review the following on unpaid internships. According the U.S. Department of Labor (DOL), an unpaid internship will not violate the Fair Labor Standards Act (FLSA) if it is a training program which meets the following criteria:

    1. The training, even though it includes actual operations of the facilities of the employers, is similar to that which would be given in a vocational school.
    2. The training is for the benefit of the student.
    3. The student does not displace a regular employee, but works under the close observation of a regular employee or supervisor.
    4. The employer provides the training and derives no immediate advantage from the activities of the student; and on occasion, the operations may actually be impeded by the training.
    5. The student is not necessarily entitled to a job at the conclusion of the training period.
    6. The employer and the student understand that the student is not entitled to wages for the time spent.

    A student/intern not meeting all of the above criteria may be considered an employee covered by the FLSA, thus obligating the internship site to compensate that individual according to federal employment laws governing things like minimum wage and overtime. However, application of the FLSA to any particular program may be complicated and it is essential for internship sites to work closely with their own legal counsel to ensure compliance with applicable laws.

  • Paid Internships

    An employee is an individual who is hired to perform a job or service on a full-time or part-time basis and is paid for the performance of his or her duties by the employer. If a student is hired as an employee, the US Fair Labor Standards Act (FLSA) requires that he or she is paid at least minimum wage. Please refer to the US Department of Labor Wage and Hour Division.

Unpaid/Volunteer Positions

Not-for Profit organizations that offer volunteer opportunities are allowed to post them on ORCA. Unpaid/volunteer opportunities that do not fall under this definition may not be posted, unless it is an unpaid internship that meets all internship guidelines listed above.

Commission Only/Entrepreneurial Opportunities

Commission sales positions may be advertised to students and alumni through ORCA, group information sessions, and job fairs provided that the compensation arrangement is clearly noted on job listings and is thoroughly explained in recruiting conversations and interviews with students.

Organizations with multiple direct sales representatives may only have one primary recruiter as determined by the CDC and the organization.

Third Party Recruiters

Third Party recruiters can post on ORCA if they identify the client in the posting for which they are hiring. When requesting access to ORCA, resume books will not be made available.

  • Third Party recruiters must select "Staffing/Executive Search" as the Industry on the Employer Registration form.
  • When posting positions in ORCA, the name of the client must be listed in the job title.
  • Student and alumni information must not be provided to any other employer or used for any other reason than the original recruiting purpose.
  • Third-party recruiters charging fees to Buffalo State students and alumni will not be permitted to post positions or have access to any CDC services.

When Third party recruiters are the exclusive hiring agency for an organization they will be to be permitted to post jobs on ORCA.

Employment Job Matching Websites/Services

The CDC does not allow a company access to ORCA when only used to promote a specific job search engine or employment matching service. Examples might include:

  • Sites that match tutors, teachers, nannies, work from home positions, etc.
  • Job search engine promotion

Only positions for employment vacancies within the organization will be approved. Advertisements to become a user/registrant on the site will not be approved.

Nondiscrimination Notice

Pursuant to College policy, the College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the College community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic. Employers who use Buffalo State College facilities and services must agree to abide by this policy.

Right to Refuse Service

The Buffalo State College CDC reserves the right to refuse service to employers for factors such as the following:

  • Misrepresentation by dishonesty or lack of information
  • Fraud
  • Unresolved investigations, complaints filed with the Better Business Bureau or other official complaint boards or complaints by students
  • Harassment of Buffalo State students, alumni, or staff
  • Breach of confidentiality
  • Requiring, at the time of application, personal information such as bank and social security numbers
  • Positions not likely of interest to college students or alumni
  • Excessive outlay of personal funding required to obtain the position
  • All positions requiring a fee for training or participation in a work experience.
  • Any position that does not support the interests of the College or our students will not be posted.

Career Development Center

Buffalo State College  •  1300 Elmwood Avenue  •  Cleveland Hall 306
Buffalo, New York 14222  •  Phone: (716) 878-5811  •  Fax: (716) 878-3152

askcdc@buffalostate.edu